Compliance in the new financial paradigm

The ‘More for Less’ agenda is having a fundamental impact on how Universities approach all aspects of HE life. At the same time legal requirements are becoming more stringent; indeed the HSE will now charge for their time investigating non compliance.

How does Papaya help to square the circle?

Papaya is a twin platform, cloud based solution, rich in interactive applications, audit and reporting tools. This includes action logs, maintenance modules, document stores and a powerful eLearning platform allowing you to create your own training materiel – whether for policy dissemination, induction or spreading best practice.

As it can work from any Wi-Fi enabled device and is very intuitive to use, you can open up compliance to your entire team, and no matter how disparate the organisation or how geographically challenging campus estate may be.

So away with excel, banish paper records to the archives and have a serious look at how you can seamlessly link the whole establishment in real time, working with legacy systems if needed and turning data into rich, comprehensive information.

Not only doing more for less but making faster and more informed decisions, Papaya will help you to plan, do, check and act. All for around £1 per person per month!

For a free demo you can contact us via our website at or email This email address is being protected from spambots. You need JavaScript enabled to view it.

CriticalArc SafeZone is extended to manage Lone Worker safety on campus

CriticalArc SafeZone extended to manage Lone Worker safety on campus

CriticalArc’s SafeZone solves problems around securing and making safe large open environments. SafeZone is primarily used to coordinate security team activities and response to incidents, alerted by students and staff. At the USHA 2013 Spring conference in Glasgow, CriticalArc launched a groundbreaking new capability that permits effective management of Lone Worker safety.

Risk to loss of property and damage to infrastructure is mitigated by high-tech security systems such as CCTV and Building Access Control. However even with state-of-the-art property protection, it is impossible to know who is working after hours and where they are located – information that is absolutely essential for effective response to any safety-related incident.

Key to establishing a safe lone-work environment is management of the presence of Lone Workers on campus.

Until now, this has largely been a manual process – signing a book at building reception, or sometimes calling the Security Reception to check in and out. These manual systems are ineffective in practice – often having fallen into neglect - leaving a massive challenge for the response team should an out-of-hours incident occur. Additionally, with the growth of staff numbers and the move to 24 hour access to facilities and services, the risk associated with after-hours Lone Worker presence is increasing.

Through the SafeZone App, authorised users can now “check in” when working alone and are automatically “checked out” when leaving site.

Members of the security team can identify all Lone Workers on a map on the device in their pocket, allowing:

  • proactive management of safety,
  • targeted notifications to those in selected buildings, and
  • shared “muster lists” for particular buildings in case of an evacuation

SafeZone gives campus security team members the information they need, when they need it – helping the team to be much more effective in maintaining safety on campus - especially for those working alone or after-hours.

SafeZone Lone Worker Notifications & Muster List

About the author
Glenn is a former Navy Weapons Engineer and manager of Maritime Command IT.
Prior to co-founding CriticalArc, he was responsible for managing distributed video surveillance products in Honeywell's global security business, leading development and delivery of their security and surveillance systems for London 2012.

For more information about SafeZone, go to:

The Jackloc Company raise awareness of unrestricted and restricted windows

A successful few days for Jackloc® at The Universities Safety and Health Association conference and Exhibition at the Grosvenor Hilton Hotel, Glasgow

The Jackloc Company Ltd attended the USHA Conference and Exhibition in Glasgow. It was a real pleasure to meet so many Health and Safety experts in the field of safe guarding and education there workforce, students and visitors within their educational establishment.

The whole event was just fantastic, from morning to evening with outstanding speakers, Exhibitors and The Grand Gala Dinner.
We at The Jackloc Company Ltd are passionate in what we do, raising awareness of unrestricted windows and restricted windows, even though Health and Safety Managers at the conference know of window safety, it was a great to have our brand presence. The Jackloc window and door restrictor was designed with health and safety in mind. This was due to a number of restrictors failing and accidents occurring, sometimes resulting in fatalities. UKAS tested to a level of 3000 Newton’s, the Jackloc restrictor can be fitted to most styles of window and any window material, including slim line steel W20.

The Jackloc window restrictor is designed, made in Great Britain and sold worldwide. Fitted on windows in the UK, Commonwealth, Europe, Middle East, Far East and USA. We are proud to have received approval by The Department of Health and Hygiene in the City of New York USA, and recently achieved accreditation by the Quality and Conformity Council in Abu Dhabi.

We at Jackloc Company would like to take this opportunity in thanking the organisers, speakers and all who attended and we look forward to meeting you all again at another USHA Conference and Exhibition.

Workrite e-learning courses are adopted by Heriot Watt ,Stirling, Bournemouth and Plymouth Universities

WorkRite, the single stop shop for workplace Safety & Health and Facilities staff exhibited at the USHA conference in Glasgow last month along with their parent company Posturite.

WorkRite provides a range of products and services to a massive number of organisations across the UK including several UK universities. From Automated External Defibrillators and Evacuation Chairs and their associated training courses through to desk based E-learning courses, dyslexia screeners and specialist Diagnostic and Ergonomic Assessments, WorkRite provides an extensive range of services. Their innovative E learning courses are already used by Heriot Watt, Stirling, Bournemouth and Plymouth Universities amongst others.

WorkRite’s E learning courses cover many workplace subjects including DSE, COSHH, Fire Safety, Manual Handling and Stress Awareness, later this year, new courses will be launched on Environmental Awareness, Equality and Diversity and Asbestos Awareness.
E learning is the most cost effective way of training staff in essential Health and Safety subjects. WorkRite’s management system makes it a simple yet reliable system to utilise and it provides HR and Health and Safety teams with a full audit trail of courses taken and actions required. The unique interactivity that WorkRite’s courses offer help to maintain attention and improve the quality of learning.

It is now possible to purchase E learning courses in smaller numbers making it possible for Universities to purchase small numbers of licences in particular subjects.

It you wanted to trial any WorkRite courses, you can do so completely free of charge by visiting and registering for a free 30 day trial. Alternatively, contact WorkRite on 0845 345 0020 and we can set up a course for you immediately.
For over 20 years WorkRite’s parent company Posturite has been assisting UK organisations protect their employees from work related upper limb and musculoskeletal disorders. We are experts on assessing workstations and providing solutions to problems. Prevention is always better than cure, and we help our customers with pro active wellbeing days, free learning resources for staff and a level of expertise that is second to none.

Contact Posturite on 0845 345 0010 or go to the Posturite website at to see the full range of products and services on offer.

Swallow Evacuation and Mobility has a new contract with the University of Lincoln


Swallow Evacuation and Mobility Limited is proud to announce reaching the “Supply Standard” for The University of Lincoln. Having already supplied the Business and Law Faculty with a number of Super Trac units Swallow EMP has also been selected to provide evacuation chairs that would only go downwards, evacuation chairs that could work in in smaller areas and go upwards for the rest of the Universities campus.

Swallows unique position as the largest supplier in Europe of evacuation / access / egress equipment that can both go up as well as down complements the University / Higher Education / FE and Schools sector. Swallow are the only company to provide the new Super Trac TRE70 Stair Climber in Europe, the first two new units of this product have been supplied to the Temple Moor High School and Science College Leeds. The fundamental benefits of the TRE70 to Temple Moor were that the Super Trac TRE70 is so easy to operate, negates manual handling issues, can carry up-to 230kg, self-levelling and has an optional winch that at the touch of one button loads and unloads powered wheelchair users. So like most Universities it was most important to cover access and egress for students and visitors.

It is now more and more recognised that less abled people / wheel chair users do not want to be transferred into a normal evacuation chair, organisation do not want their staff manually handling people. The “WHAT NOW ” approach to building evacuation in the event of fire or lift breakdown, is sometimes not the best solution with a normal evacuation skid chair.

Swallows unique approach to providing solutions that understand the user’s needs, the attendants needs, free site surveys, the building fabric whether that being spiral staircase evacuation or basement evacuation second to none.

For further details please contact either Greg, Julia or Phil on 0121 366 9275 : 0121 444 3690 : 07789 766632 ; emails us This email address is being protected from spambots. You need JavaScript enabled to view it. or see our web site

Visit us at the following further events: The FM Show NEC Stand 2C16 14th-16th May ; Intend – Buyer 22nd May Birmingham : “MULTIPLE egress and evacuation of people conference” The Liner Hotel Liverpool 30th May : NASHiCS Concord Centre Manchester 20th June

Ins and Outs

Coordinator of the USHA Southwest Regional group is Alison Weeks from the West of England University in Bristol. She succeeds David Morton from Plymouth.

Coordinator of the USHA London Group is Trevor Alexander from Middlesex University. He succeeds Vincent King from Brunel.

The new Heads of Health and safety and wellbeing:

  • Bournemouth - Emma Bodiam
  • Cardiff - Andy Berry
  • Birmingham - Les Wright
  • Hallam - Peter Roddis
  • Queen Mary University London - Marion Richards

Senior Fire Officers:

  • Kings College London - Stephen MacKenzie
  • Exeter - John Howkins

Health and Safety Advisors:

  • University for Creative Arts Surrey - Ceri Townley
  • Roehampton London - Tracey Arnold

Fact finding tour for the Midlands Group


The USHA Midlands Regional Group was taken to visit the NTAILS (New Technology Automatic Identification, Location and Sensing) Demonstration Centre on the Telford Campus and was part of the School of Technology. The Centre showcases new technology such as:

  • Radio Frequency Identification (RFID)
  • Quick Response Codes (QR Codes)
  • Barcodes
  • Sensors
  • Global Positioning System (GPS)

The Centre facilitates collaboration between the University and local businesses such as tourism and manufacturing who may be looking to adopt new technologies. The Centre can give free of charge assistance to businesses, arrange graduate placements, run free technology seminars and provide links to academic research.

We were shown a number of demonstrations illustrating the use of the technology in different situations. These included:

Warehouse stock control. Items brought into the warehouse were tagged with a passive radio frequency transmitter. A radio frequency antenna at the entrance to the warehouse activated the transmitters and induced them to transmit serial numbers and details of items.

The tags cost about 7-8p each. The system could also be used for stocktaking which could be much quicker and more accurate (95% as opposed to about 70%) than manual stocktaking. There were however, some problems with interference, particularly with metals and aqueous liquids.

Patient records. Records could be tagged in a similar way. A hand held detector could be used to locate lost or displaced files. It was also possible to tag individual documents in a file, particularly important and valuable ones. Records could be quickly assembled for audits etc. If documents were scanned, an electronic record of all the documents in a particular file could be assembled.

Food traceability. Packets of food and even individual items such as fish could be tagged with a QR code. Reading these codes could give detailed information about the origin of the food, storage temperatures, and the route it had taken from source, whether it was in date etc.

Supermarket checkout. Packages of food were individually tagged. The contents of trolleys and baskets could be read automatically without unloading. The system would also detect additional items slipped into trolleys and could be used to detect problem areas where there was a high incidence of pilfering.

Pharmacy and library stock control (not demonstrated).

Smart posters. Posters could include QR and/or NFC tags giving additional information which could be read by smart phones.

The Royal Agricultural College Cirencester gets University status

Congratulations to the Royal Agricultural College based in Cirencester Gloucestershire, which has now been awarded full University status.

It will be known as the Royal Agricultural University and continue to specialise in teaching and research in agriculture, agri-business, equine food and land & property management.

The RAU joined USHA as a member last year.

The Medical Research Council is shortlisted for three awards

USHA member the Medical Research Council (MRC) is up for 3 awards at the prestigious Business Continuity Awards taking place in London.

They recognise business continuity, security, resilience and risk professionals whose innovative strategies and industry savvy make them stand out above the rest.

Michael Stephens Head of Safety, Security and Resilience at MRC says “we’re just proud to be shortlisted and it’ll be an honour to be in such hallowed company”.

MRC is shortlisted in the following three categories :

1/Business Continuity Strategy through Partnership

Medical Research Gambia Unit & Cambridge Risk Solutions
BP & Consultants
Canary Wharf Group BC Team & Canary Wharf Estates
PKB with LeadingEdge & Biscon Planning

2/Business Continuity Initiative of the Year

Capital One
Clifton Risk Management & HM Revenue and Customs
Medical Research Council & Needhams 1834
SunGard Availability Services
TNT Express UK & Ireland
Zurich Insurance Group

3/Most Innovative Solution of the Year

Needhams 1834 & Medical Research Council
SWN Communications

Leeds Met receives a RoSPA Gold award for the 4th year running


For the 4th year in a row Leeds Met has achieved its RoSPA Gold Award.

Every year they let their Insurance Manager know and get a discount on PL/EL insurance from the brokers.

This year he replied and his response was nice evidence to support the business case for good health and safety management, 

“Well done excellent news. Not only does it give a discount on the premium but with incredibly low accident rates due to your tight H&S work it means the claim against the University are second to none which saves us tens of thousands and a lot of work bearing in mind the £50k excess”.

If you want to know more contact John Hamilton Head of Safety, Health and Wellbeing Leeds Metropolitan University
This email address is being protected from spambots. You need JavaScript enabled to view it.

IOSH Memorandum of Understanding



The Institution of Occupational Safety and Health (IOSH) and The University Safety and Health Association (USHA) are both committed to the promotion of a safer, healthier world of work. In line with this commitment, both organisations have agreed to build on an already positive relationship, and where appropriate, to cooperate on initiatives to avoid duplication of effort. In particular they have agreed to:

  • Liaise in the promotion of any shared aims and objectives in OSH field;
  • Make available to each other their respective journals, magazines and other publications free of charge;
  • Allow each other the use of free published material to which they hold copyright without further permission, but with due acknowledgement;
  • Seek to avoid duplication of effort by considering cooperation on initiatives as appropriate;
  • Offer assistance to each other’s members or groups of members where relevant.

President of IOSH Gerard Hand said “we are delighted to have had this opportunity to sign an MOU with USHA. It will allow us to ensure we can continue to work on risk education and support emerging industry professionals to endure that their relevant working practices are safe”.

Chair of USHA Clive Parkinson added “ this continues the working relationship between both organisations which started with the collaboration on the Research Guidance Document launched in 2012. We look forward to working together on other sector initiatives”

The Laboratory Design Seminar



There were record attendances with nearly 200 people at the seminar, hosted by USHA and MRC ,and held at the Royal Institute of British Architecture London. The main sponsor was HDR. Delegates ,from the UK and America, were architects, engineers, designers, representatives from Higher Education. Surveyor and architecture University students had complimentary places funded by USHA.

To view all photos, visit -

All seminar presentations can be found here -

The Health and Safety Executive consultation on proposals to review HSE's Approved Codes of Practice (ACOPs)

The HSE Board considered the outcome of the consultation at their December 2012 meeting and agreed that the proposed revisions and consolidations should be taken forward. They also agreed that a page limit on the length of ACOPs should not be introduced. The Board noted the responses to those proposals for the withdrawal of ACOPs and will be making decisions on each of those ACOPs individually at future meetings.

An analysis of those responses can be found here on the HSE website:

The Management of the Health and Safety at Work Regulations 1999 ACOP was considered by the Board at their January 2013 meeting where they agreed the ACOP could be taken forward for withdrawal. In its place will be a full suite of core guidance that makes it easier for businesses to understand what is required and how they can comply with the Regulations. The decision follows the Board's review of proposals for the revised 'Managing for health and safety' publication (HSG65) - an over-arching guide on the essential principles and practice of health and safety management. The Management Regulations themselves will remain unchanged and the ACOP will not be withdrawn until the revised HSG65 is published. Final timescales are still to be agreed.

Next steps

The six revised/consolidated ACOPs to be published by end-2013 are currently being taken forward and there will be consultations on the drafts of the revised ACOPs prior to publication. These consultations are planned to run for 12 weeks and will be undertaken in two tranches as follows:

Consultations on draft ACOPs launching in May 2013
- Work with materials containing asbestos
- Safety in the installation and use of gas systems and appliances
- The Workplace health, safety and welfare regulations

Consultations on draft ACOPs launching in June 2013
- The Control of Substances Hazardous to Health regulations (COSHH)
- The control of legionella
- The Dangerous Substances and Explosive Atmospheres Regulations (DSEAR)

If you have registered an interest in contributing to the revision of any of these ACOPs then your details will have been passed onto the teams undertaking the reviews. Given the tight timescales for these reviews opportunities to involve all those with an interest are very limited so if we are not able to take you up on your offer please accept our thanks for your interest and do please let us know your views on the draft ACOPs through the consultation exercises later this year.

Further details of the revision processes for those revised ACOPs to be published by end-2014 will be made available by way of future updates.

Laurence Monaghan
Strategic Interventions Division, Cross-Cutting Interventions Directorate
Health & Safety Executive